Email Archive: Overview

What it does

Each site has an automatically generated site email address, which you can view via the Email Archive tool. Email you send to the site email address is copied to the email addresses of all site participants and owners. All email messages sent to your site's email address are stored in the Email Archive.

Key concepts

Mail alias: Site owners can create an easy-to-remember alias for the site's email address. To set up the alias, from within Email Archive, click Options.

Email frequency: Site members can use Preferences in My Workspace to choose how often they want to receive email sent to the site's email address: either as it is sent, or in digest mode, with all posts for the day sent in a single email message. See Changing notification preferences.

Things to consider

• Note: You cannot use Email Archive to send mail to particular individuals. Mail sent to your site's email address is received by all site participants. To send messages to individual participants or a group, use the Messages tool; see Sending, forwarding, and replying to messages.

• You can use any email program to send mail to the email address listed at the top of your Email Archive page.
  
  
• Clicking a column header (From, Subject, or Date Received) will sort the email messages by that header. Click the header again to reverse the order.
  
  
• The Email Archive uses links to handle attachments. Instead of receiving an attachment directly in the body of an email message, you can click a link to view the attachment. This feature helps prevent you from going over quota. Messages sent to site participants indicate if there is an attachment.

Help documentation

For help documentation about the Email Archive, see Email Archive.